Matthew Pino

My Current Notes and To-Do List

 

Build Your First Demo Reel
Tips: Make a 30-60 second reel, Show variety: commercial, narration, character, Use clean, edited clips only, Don’t use copyrighted music.

 

Auditioning
Read audition descriptions carefully

Match tone/style to client’s expectations

Submit clean, polished audio

Stay professional in communication

 

Business & Financial Setup

Track earnings & expenses with a spreadsheet or app (Wave, QuickBooks Self-Employed)

Create an LLC once you start earning

Use basic contracts (or platform-provided ones)

 

Taxes

✅ 1. Choose a Business Structure

Most voice over artists start as sole proprietors, which is simple and doesn’t require formal registration. However, you may consider forming an LLC for liability protection and tax benefits.

• Sole Proprietor: Easiest to start, use your Social Security Number (SSN).

• LLC: Requires state registration and provides liability protection.

• EIN (Employer Identification Number): Optional for sole proprietors, but recommended. Required for LLCs.

You can apply for an EIN for free through the IRS website.

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✅ 2. Track Income and Expenses

As a contractor, you're responsible for reporting all income and tracking deductible expenses:

Common VO Expenses:

• Microphones, audio interfaces, and headphones

• Home studio equipment and acoustic treatments

• Computer and editing software (e.g., Adobe Audition, Pro Tools)

• Demos and marketing (website hosting, business cards)

• Coaching or training

• Professional memberships (e.g., Voices.com, GVAA)

• Internet, a portion of rent/utilities if you have a home studio

Use software like QuickBooks, Wave, or a simple spreadsheet to keep track.

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✅ 3. Pay Self-Employment Taxes

You’ll need to pay:

• Self-employment tax (15.3%) for Social Security and Medicare

• Federal income tax based on your income bracket

• State income tax (if applicable in Georgia)

You’ll file:

• Schedule C (Form 1040) – Profit or Loss from Business

• Schedule SE – Self-Employment Tax

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✅ 4. Make Quarterly Estimated Tax Payments

Since taxes aren't withheld from your VO income, you’re required to make quarterly payments to the IRS:

Due Dates:

• April 15

• June 15

• September 15

• January 15 (next year)

Use Form 1040-ES to calculate and pay these.

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✅ 5. Collect and Save 1099-NEC Forms

Clients who pay you $600 or more in a year must send you a 1099-NEC by Jan 31. Keep track of all your gigs, even if you don’t receive a form — you still must report all income.

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✅ 6. Consider Working with a Tax Professional

Especially in your first year, a CPA or tax preparer with experience in creative or freelance fields can help you:

• Maximize deductions

• Ensure proper filing

• Avoid penalties for underpayment

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✅ 7. Optional: Register a DBA or Business Name

If you're using a name like “Pino Voice Works” instead of your own name, you may need to register a DBA (Doing Business As) in your county.

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Would you like a printable checklist of this to keep handy? Or help setting up a spreadsheet to track VO income and expenses?